Thetford School District

Thetford Elementary School

Board Minutes: Tuesday Jan 11, 2008

 

         Andy Boyce convened the School Board meeting at 7:05PM in the Art Room.  The following were present:  Andy Boyce, Robin Brown, Karen Kaliski, Jennifer Reining, Susan Weider, School Board; Alice Worth, Principal; Virginia Stone, Secretary; Keith Thompson, TES Facilities Manager; Wendy Baker, OESU Superintendent; Linda Rosa, OESU CFO; Keith Merrick, TA Business Manager; Terry Longo, Mike Pomeroy, Lynne Miller, Tig Tillinghast, Budget Committee

 

Agenda Review – added:  discussion of Transportation bids

 

Minutes – MOTION:  (Kaliski/Boyce) moved/seconded to approve the minutes of the meeting 12/18/07; aye – Boyce, Brown, Kaliski, Weider; abstain - Reining.

 

Orders – MOTION:  (Reining/Weider) moved/seconded to approve orders #11 and #12/07, month end payables for December 2007, and the payroll for 1/15/08; unanimous.

 

Correspondence 

                  Letter of resignation from Molly Dugan-Sullivan, paraprofessional, who is leaving to finish her BA in psychology.  MOTION:  (Reining/Kaliski) moved/seconded to release Molly Dugan-Sullivan from her contract with regret; unanimous.

                  Announcement of tuition rate for 2008-2009 from Thetford Academy:  $14,877.

                  Andy Boyce circulated copies of a posting on Thetford Lists and his reply on behalf of the School Board.

                  Contract discussion for maintenance replacement – MOTION:  (Weider/Reining) moved/seconded to authorize the chair to sign a contract with David Jalbert, maintenance, from 1/22/08 to 6/30/08; unanimous.

 

Reports

                  Facilities – Discussion with Keith Thompson regarding work on the air handling system in the primary wing.  The scope of work proposed by MJ Hayward with the guidance and direction of Ken Kaliski:  To install 12 (2 per classroom) six inch insulated flexible ductwork branch lines from the main supply trunk line to 12 linear diffusers with insulated plenums in an effort to reduce noise and provide warm air against the outside walls and windows. Total Cost: $8,256.00.  MOTION:  (Boyce/Weider) moved/seconded to proceed with the ductwork noise reduction work in the primary wing as discussed using funds from the capital construction fund in an amount not to exceed $8500; unanimous.

 

7:20PM Keith Thompson left the meeting.

 

 

 

Thetford School Directors 1/11/08                                                                                                                          page 2

 

Financial Report - Discussion of the latest iteration of the FYÕ09 Budget and Projected Revenues distributed by Linda Rosa.  Changes in the Budget are due to:  health insurance costs, student transportation costs, secondary education tuition rates, and payments to Technical centers.  Discussion of revenue changes, the Common Level of Appraisal, accounting for prior yearÕs surplus.  In addition to the Budget and Projected Revenue Reports for the School Report, Andy Boyce asked Linda Rosa to provide an accounting of the Capital Construction Fund and the Unanticipated Tuition Expense Fund.

 

Transportation Bids - Discussion of the Transportation Bids for a three-year transportation contract – basic costs, cost of a handicap accessible bus, seat belts.  MOTION:  (Boyce/Brown) moved/seconded to authorize Jim McGrath, OESU, to go forward with negotiations for a bus contract with First Student, Inc based on their initial bid and subsequent administrative recommendations; unanimous.

 

Thetford Academy

                  Discussion with Keith Merrick, of tuition rate for FYÕ09, projected enrollment, staff decreases, changes in the scope of  and restructuring of payment for the capital construction project and attendant impact on costs.

                  Partnership Agreement – MOTION:  (Reining/Brown) moved/seconded to ratify the TA-TSD Partnership Agreement for July 2007 – June 2008; unanimous.

 

9:15-9:20 Brief recess. Keith Merrick, Terry Longo, Mike Pomeroy, Lynne Miller, and Tig Tillinghast left the meeting.

 

Other Business

                  PrincipalÕs Contract – postponed to January 22nd meeting

                  Draft Annual Warning – copies of the proposed warning distributed to Board members for discussion at the January 22nd meeting.    

 

Executive Session – (Boyce/Reining) moved/seconded to go into Executive Session at 9:30 to discuss negotiations, the premature dissemination of which would clearly place the Board at a disadvantage; unanimous. Virginia Stone left the meeting.  Out of Executive Session at 9:45PM.  No action.

 

Adjourned:  MOTION:  (Boyce/Brown) moved/seconded to adjourn at 9:46PM; unanimous.

 

                                                                                                                             

 

 

                                                                                                                                                Virginia Stone/Robin Brown

 

These minutes are not official until approved by the School Board.