Thetford School District

Thetford Elementary School

Board Minutes: Tuesday Sept 11, 2007

 

THETFORD SCHOOL DISTRICT

 

         Andy Boyce convened the School Board meeting at 7:05PM in the Art Room.  The following were present:  Andy Boyce, Robin Brown, Kristen Downey, Susan Weider, School Board; Alice Worth, Principal; Virginia Stone, Secretary; Keith Thompson, Mary Dan Pomeroy, Jay Clark, Wayne Josler

 

Agenda Review – Added – executive session for personnel issue

 

Action items – Andy Boyce reported on status of work he is doing for the Carousel meeting on October 2nd of OESU and legislative representatives.

 

Minutes – MOTION:  (Weider/Downey) moved/seconded to approve the minutes of the meetings on 6/26/07 and 8/14/07; unanimous for 6/26; aye – Boyce, Downey, Weider; abstain – Brown for 8/14.

 

Orders – MOTION:  (Brown/Weider) moved/seconded to approve orders #25, 26 and 27/06, orders #1, 2, 3 and 4/07; and payroll warrants for 7/15, 7/30, 8/15, 8/30 and 9/15; unanimous.

 

7:15PM Pete Sonnhalter joined the meeting

 

Public Comment – none

 

Correspondence  - Request for admission of two non-resident tuition students.  Andy Boyce circulated copies of the relevant policy for Board members to review prior to the next Board meeting on 9/25/07.

 

Reports

Facility Report – Discussion with Keith Thompson, Facilities Manager about the problems with water pumps; field work done over the summer; and difficulty finding a part-time custodian.  Keith will have replacement costs for the water pumps for the next Board meeting.

 

7:20PM David LeFevre joined the meeting

7:30PM Hilary Linehan, Thetford Recreation Coordinator, joined the meeting

 

OESU Board Representative – none

 

 

 

 

Thetford School Directors 9/11/07                                                                                                        page 2

 

7:35PM Mark McMahon, Thetford Select Board, joined the meeting.

 

TA Board Representative – Kristen Downey reported on hiring of new Dean at TA.  Andy Boyce asked Kristen to invite TAŐs Head of School, Martha Rich, and TAŐs Chairman of the Board of Trustees, Tim Briglin, to a TES Board meeting.  The TES Board extends this invitation three times a year to keep the two Boards current with each others work.

 

7:50PM Mark Woodward joined the meeting.

 

Reports (contŐd)

Facility Report (contŐd)

                  Mark McMahon introduced Hilary Linehan, Thetford Recreation Coordinator, to the School Board.  Andy Boyce reviewed the discussions around recreation in the past year, particularly the issue of scheduling use of the TESŐs fields.  He reiterated that the responsibility of the Board and the administraion is the education of ThetfordŐs children and ensuring that use of TES facilities has no adverse effect on the schoolŐs use of our facilities.  The school has a Facilities Use Policy which needs to be followed.  The administration will not schedule recreation program activities but will review the schedule to ensure there is no conflict with school needs and to uphold the Facilities Use Policy.  Mark McMahon noted that the town is committed to providing facilities to accommodate new programs as well as ease the pressure on the present facilities that are available, and said that the town is in negotiations for a land parcel close to the elementary school. Discussion of but not limited to insurance coverage, establishing new programs, protocols to be followed, and constituencies served.

 

8:30PM Jay Clark, Kristie Gray, Wayne Josler, David LeFevre, Hilary Linehan, Mark McMahon, Mary Dan Pomeroy, Pete Sonnhalter, and Mark Woodward left the meeting.

 

Discussion continued amongst Board members.  The Board asked that the Principal and Facilities Manager bring problematic issues surrounding use of TES facilities to their attention.

 

 

8:50PM Keith Thompson left the meeting.

 

PrincipalŐs Report

                  Alice Worth reported on the start of the new school year; ParentsŐ Night 9/6; and upcoming events, a visit by author Natalie Kinsey-Warnock on 9/24 and Curriculum Night 9/27; and parking issues.  Discussion.    

 

 

Thetford School Directors 9/11/07                                                                                                        page 3

 

Reports (contŐd)

SuperintendentŐs Report – none as Wendy Hovey was not in attendance

 

Other Business

Board Work Plans – discussion postponed to the meeting on 9/25

 

Executive Session  - MOTION:  (Brown/Boyce) moved/seconded to go into Executive Session at 9:10PM to discuss a personnel issue, the premature dissemination of which would clearly place the Board at a significant disadvantage; unanimous. Virginia Stone left the meeting.

Out of Executive Session at 9:37PM.

MOTION:  (Boyce/Brown) moved/seconded to allow the Principal to grant an employee one (1) discretionary day without pay as discussed in Executive Session; aye – Boyce, Brown, Weider; abstain - Downey.

 

Adjourned:  MOTION:  (Boyce/Weider) moved/seconded to adjourn at 9:40PM; unanimous.

 

 

                                                                                                                              Virginia Stone/Robin Brown

These minutes are not official until approved by the School Board.